Executive Administrator
If you excel at managing projects, coordinating tasks, and ensuring that nothing falls through the cracks, the Executive Assistant role at CommonWealth is ideal for you. As the Executive Assistant, you will be the key support to our leadership team, ensuring that all business-related tasks and projects are executed efficiently. Your role is crucial in maintaining the smooth operation of our accounting and advisory services.
At CommonWealth, we are driven by the mission to help our clients succeed, and your role will be to ensure our executives can focus on strategic growth while you manage the day-to-day operations.
Responsibilities
- Manage and track projects and tasks for the team, ensuring deadlines are met and objectives are achieved.
- Serve as the primary point of contact for the team, handling phone calls, scheduling meetings, and managing communications.
- Organize and maintain the team's calendars, ensuring meetings, deadlines, and events are scheduled with precision.
- Prepare and distribute meeting agendas, minutes, and follow-up action items to ensure accountability across the team.
- Coordinate with various departments to gather information, prepare reports, and support decision-making processes.
- Maintain project management systems (e.g., Canopy) to provide transparency and ensure cross-team collaboration.
- Ensure all client communications and interactions are handled professionally and align with CommonWealth's values.
- Support the implementation of new initiatives and manage ongoing projects to ensure they align with company goals.
- Regularly update the team on project status, potential risks, and necessary adjustments.
Qualifications
- Proven success in project management and executive support roles.
- Strong organizational and managerial skills.
- Ability to design and maintain systems and SOPs for project management and task coordination.
- Excellent communication skills, including discretion, adaptability, and professionalism.
- Experience with project management software proficiency in Microsoft Office Suite.
- Ability to anticipate the needs of the team and take proactive steps to support their goals.
- Positive attitude and ability to maintain professionalism under pressure.
- Ability to work well under tight deadlines and adapt to the demands of a growing company.
Location:
Full-time position based in Dearborn, MI.
Availability:
Able to work Monday - Friday, 8:30 AM-5:00 PM, with flexibility to work additional hours as needed.
Compensation & Benefits
Salary: $50,000 - $80,000 per year [depends on experience]
Benefits:
- 401(k)
- Health, dental, and vision insurance
- Paid time off
- Flexible schedule
- A collaborative, supportive work environment with growth opportunities